Dental associate pay software for UK practices and groups
Automate monthly associate pay calculations using your Dentally and Xero data, with individual pay rules, NHS and UDA support, deductions and clear associate pay statements.
Calculate associate pay without the spreadsheet.
Clever Pay automates monthly associate pay for dental practices and groups. It brings together your Dentally and Xero data, applies each associate's pay rules and deductions, and gives your team a clear payout to review before anything is sent.
Private income, NHS pay, UDA rates, lab fees, card charges, materials and other deductions can all be handled in one place.
Instead of building the calculation from scratch every month, your team reviews the numbers and deals with the exceptions.
Dental associate pay was never built for scale.
What starts as one spreadsheet quickly becomes a critical monthly process spread across different systems, rules and people.
Spreadsheet dependency
Fragile formulas and manual inputs are being used to calculate what your associates are owed.
Disconnected data
Production, payments, lab bills and accounting data sit across different systems and have to be brought together every month.
Different pay rules
Different associates can have different splits, deductions and NHS arrangements, making one-size-fits-all calculations impossible.
Manual deductions
Lab fees, card charges, materials and other deductions all need to be identified, checked and allocated correctly.
Month-end drain
Hours are lost gathering data, calculating pay, checking deductions and rechecking the final numbers.
Limited transparency
When an associate questions their pay, tracing a figure back to its source can take longer than calculating it in the first place.
One system for the way dental associates are actually paid.
Generic payroll software was not designed around dental associate agreements. Clever Pay is.
Private associate pay
Calculate private earnings using the agreed percentage split for each associate.
NHS and UDA pay
Handle NHS income alongside private pay, including individual UDA rates and activity.
Individual pay rules
Apply different percentage splits, rates, deductions and adjustments for different associates.
Lab fees and deductions
Account for lab fees, card charges, materials and other practice-specific deductions.
One-off adjustments
Make individual adjustments where something outside the normal monthly rules needs to be accounted for.
Clear associate payouts
See private income, NHS income, deductions and the final amount due to each practitioner in one place.
See how Clever Pay turns practice data into associate pay.
Clever Pay brings the associate pay process together, from the underlying data through to the final payout.
Connect your data
Bring together the information needed from Dentally and Xero without manually combining data every month.
Set your pay rules
Configure the splits, UDA rates, deductions and adjustments that apply to each associate.
Review the calculation
Clever Pay calculates what each practitioner is owed and shows the income, deductions and transactions behind the final figure, so your team can check anything that needs attention.
Send a clear pay statement
Once approved, send the associate a breakdown of their private and NHS income, deductions, adjustments and final amount payable, then lock the completed period.
A clear statement for every associate.
Every payout comes with a breakdown an associate can actually follow: private and NHS income, the agreed split, each deduction and the final amount payable.
Every figure traces back to the underlying transactions, so a query can be answered in seconds rather than rebuilt from a spreadsheet.
Dentally and Xero, connected for associate pay.
Clever Pay brings together the clinical and financial data needed to calculate associate pay, reducing the manual work involved in exporting, copying and reconciling figures every month.
Dentally or SOE
Practitioner and treatment data used in the pay calculation.
Xero
Accounting data for deductions and reconciliation.
Clever Pay
Applies each associate's pay rules and produces one payout to review.
NHS practice?
Import your NHS statement to bring UDA and NHS payment information into the same associate pay process.
Spend less time calculating. Get more confidence in the numbers.
Associate pay should be a monthly review process, not a monthly reconstruction exercise.
Save hours every month
Stop rebuilding associate pay from exports, spreadsheets and manual calculations every month.
Give associates clearer answers
Give associates a clear breakdown of the income, deductions and adjustments behind their final pay.
Grow without growing the admin
Manage more associates and more pay arrangements without adding more spreadsheets and manual processes.
What changes when associate pay stops living in spreadsheets.
Less calculation. More confidence at month-end.
Clever Pay FAQs.
Dental associate pay software helps dental practices calculate what each associate is owed by bringing together the relevant practice data, individual pay rules and deductions in one place. Clever Pay is built specifically for UK dental practices and groups.
Yes. Clever Pay uses Dentally and Xero data as part of the associate pay process, reducing the need to manually bring figures together in spreadsheets.
Yes. Clever Pay can handle private income alongside NHS pay, including individual UDA rates and activity.
Yes. Percentage splits, UDA rates, deductions and adjustments can be configured at practitioner level, allowing different associates to have different arrangements.
Clever Pay can account for card charges, materials, lab fees and other custom deductions used as part of your associate pay arrangements.
Yes. Clever Pay generates an Associate Pay Statement showing the income, deductions and final amount payable. Statements can be downloaded or sent directly to the associate.
Yes. Your team can review the transactions behind deductions and filter the underlying information, giving you a clearer audit trail when something needs checking.
Yes. Clever Pay gives practices and groups a repeatable associate pay process as the number of associates and pay arrangements grows.
Yes. Clever Pay automates the calculation and brings the relevant information together, while your team retains the final review before associate statements are sent and the accounting period is locked.
One platform. More control across your practice.
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