Most software companies say their product suits everyone. Ours does not. This page is here so you can work out in five minutes whether to bother with us, instead of finding out three months in.

Clever Practice is for you if…

You own one or two practices and pay is still done by hand

Your practice manager spends an evening a month working out what each associate is owed. NHS and private splits, lab bills, materials, recoveries, refunds. At some point an associate has queried a statement.

That is exactly what our £100 a month option is for. It sorts pay and nothing else, and it works from day one.

You run three to ten sites and have outgrown spreadsheets

You have management accounts. What you do not have is the same numbers, worked out the same way, for every site, early enough to do anything about them. You end up comparing practices on gut feel and last quarter’s figures.

The full product is built for this. Pay, plus how each clinician is performing, where revenue is leaking, which chairs sit empty, and a monthly summary in plain English.

The price is per practice, not per dentist. So taking on more associates does not cost you more.

You want your accountant and your software to be the same conversation

If Samera already does your accounts, or you are thinking of moving, Samera Complete puts the accountancy and the software on one bill from one team. The software costs less that way because we already have your Xero file and your history, so there is far less to set up.

You are thinking about selling in the next few years

Buyers and lenders want clean, consistent numbers, broken down by site and by dentist. Two years of tidy data is worth real money at sale, and it is not something you can create the week a buyer asks for it.

It’s not for you if…

This is the part most software companies leave out.

You are in your first year

The full product looks for patterns in your trading history. Four months in, there is not enough history for it to be worth £375 a month. Take the £100 option, which solves a real problem straight away, or wait and come back.

You just want a dashboard

If all you want is a chart of monthly revenue by site, we are more than you need and more than you should pay. Cheaper reporting tools exist and we are happy to name a couple. Buying six things to use one is a bad deal, however good the software is.

You are not on Dentally, SOE Exact or Xero

Those, plus QuickBooks, are what we connect to today. On something else, speak to us before you buy anything. We can often help. Sometimes we cannot, and you will hear that before you have spent a penny.

You want a free trial and instant sign-up

We do not offer one, and we are not going to pretend that is a feature. The software does nothing until it is connected to your systems and set up around how you pay people, and that takes real work from our team. What we will do is show you it running on real practice numbers, so you know what you are buying. If you want to enter a card at midnight and be live by morning, we are the wrong company.

Nobody at the practice is going to open it

Automating pay saves you time whether or not anyone reads the rest. But the reporting only changes anything if someone acts on it. If nobody has the time or the interest, take the £100 option, get pay off your plate, and do not pay for the rest.

You want us to fix messy data by magic

We get the sums right, every month, without fail. What we cannot do is be better than the information we are given. If your treatment coding is all over the place, or your Xero file is a year behind, the reports will show it. We point that out rather than quietly working around it.

You are a large group buying one supplier for everything

If you need one company covering compliance, HR, recruitment and pay across twenty-plus sites, bigger platforms exist and you should look at them. We would rather lose that properly than win it and let you down.

The ten-second version

  • Pay is the pain, or you are new? Take the £100 option.
  • Real trading history, several clinicians, and someone who will act on the numbers? Take the full product.
  • Want the accounts and the software together? Take Samera Complete.
  • Only want a dashboard, not on our systems, or nobody will log in? Buy nothing from us.

What next

Every price is on the pricing page. No form, no phone call needed. If you want to see it working, we will show you.

Clever Practice gives you business information. It is not accountancy, tax or financial advice, which comes from the regulated Samera companies. Where it handles patient-related data, it stays within GDC and ICO rules.